Roles and Responsibilities
Overview
The shipping and receiving team is responsible for ensuring the efficient and accurate handling of all incoming and outgoing parts, materials, and deliveries. Their duties encompass the safe operation of equipment, inventory management, quality inspections, and coordination with other departments to maintain a smooth workflow.
Incoming Shipments
- Safely unload incoming customer parts using the forklift and pallet jack, taking care to prevent damage during handling.
- Locate the relevant order in the ERP system and verify that the physical quantity matches the recorded quantity. If discrepancies are found, notify the planning department. If the order is not present in the system, inform planning and submit the paperwork to the office.
- Inspect all incoming parts for signs of damage. If any issues are identified, promptly alert the Quality department.
- Apply the appropriate work order instructions using the work order tag created by the ERP to each incoming order to ensure proper tracking and processing.
- Transfer orders to the production line as required and ensure that remaining orders are neatly organized within the queue.
Outgoing Shipments
- Inspect outgoing parts for any visual damage or signs of nickel failure before packaging.
- Package completed orders onto skids or into boxes, making sure each item is identified with a work order tag. Prepare the packing slip and confirm that the packed quantity matches the slip.
- Coordinate customer pickups, ensuring that the packing slip is signed upon collection.
- Arrange shipments for customers using courier services such as Fedex, Purolator, or UPS, scheduling pickups as required.
Material and Inventory Management
- Unload chemistry deliveries, log batch information into the system, and tag containers accordingly with batch details.
- Perform daily checks of the propane inventory and notify the office if fewer than three full tanks remain.
- Weekly the chemistry and consumable inventory should be checked and entered into the system.
Work Area Maintenance
- Maintain the shipping area in a neat and organized state to ensure safety and efficiency.